Multi-clinic dental stocktake and supply ordering.
A multi-clinic dental stocktake and supply ordering system for Australian dental practices. Centralise purchasing, avoid duplicate orders, and maintain reliable shelf counts.
The problem in multi-clinic practices.
When a dental practice expands to two or more clinics, ordering supplies becomes difficult. Each clinic orders independently from dental suppliers using paper lists or separate spreadsheets.
Clinical assistants reorder costly materials because they cannot see what another clinic ordered. Deliveries arrive and sit in boxes, leading to duplicate orders for products already in transit.
When dental assistants rotate across clinics, supply cupboards lose order. Materials expire on the shelf before anyone notices, causing unnecessary clinical expenses.
Practice managers spend hours reconciling multiple supplier invoices against fragmented delivery notes.
How Dental BEE solves it.
Dental BEE establishes a standard supply catalogue across all practice clinics. Clinical assistants perform quick stock counts on a phone or tablet using set cupboard positions.
The system compares counted quantities against agreed minimum thresholds and pending orders. It highlights items that need ordering and identifies surplus stock across nearby clinics.
Instead of sending scattered orders, the system groups required supplies by preferred dental supplier. Practice managers review and approve one consolidated purchase list before orders go out.
What staff see.
Practice managers see a single stock overview for Northside, Riverside and Parkview. Each clinic displays its count status, urgent shortages, and orders awaiting approval.
If Northside has excess composite resin while Riverside runs low, the dashboard flags the surplus. Staff transfer existing stock between clinics instead of purchasing duplicate materials.
Weekly count sheets take clinical assistants five minutes per surgery to complete. Practice owners maintain clear visibility over dental supply expenses without checking cupboards personally.
Questions owners ask.
Can each clinic set different minimum stock quantities?
Yes. Each clinic configures target stock levels based on chair numbers and weekly patient volume.
Does the system prepare orders for our regular suppliers?
Yes. The system formats order lists matched to your preferred suppliers and standard product codes.
How does the system prevent duplicate supply purchases?
Items already ordered or still to arrive remain visible to all clinics, preventing duplicate requests.
Other operational tools.
Dental morning huddle sheet and reception checklist
Treatment Plan Coordinator and unbooked follow-up
Multi-site dental practice reporting and profit and loss
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