Operations add-on for practices with two or more clinics

The admin grows with every clinic.

Dental BEE is the operations add-on that keeps every clinic running smoothly. We take the manual admin off your front desks and give you clear numbers to run the practice.

It works with the practice software you already have.

Morning huddle · Northside · Thu 10 Dec 2026 Sample data Data as of last night, 9:41pm

Lab work not back yet · 1

10:30am · Robin Placeholder · Splint fit · Dr Lee Example

Ring the lab before 9am.

In today with an open treatment plan · 2

11:00am · Jordan Example · Orthodontics

2:00pm · Charlie Example · Crown and bridge

Calls due today · 5

Jamie Sample · Crown planned Thu 3 Dec, nothing booked

4 more in Follow-ups

Left yesterday with nothing booked · 1

Drew Example · Filling planned

Money outstanding

Robin Placeholder owes $180

Charlie Example owes $240

Total $420

Work booked today

Dr Rowan Sample $7,200

Dr Lee Example $6,100

OHT Sam Placeholder $2,300

$15,600 Checked

Each provider's booked hours at their hourly rate.

Sample data. A morning huddle sheet. Every name and figure here is invented.

Sound familiar?

Cancelled visits and unbooked plans slip away uncalled.

Mornings start chasing lab work, rosters and stock lists.

Combined accounts hide which clinic actually makes money.

By 7am, every front desk has one page for the day.

Fix the daily bottlenecks at the desk and in your numbers.

Cancelled visits and recalls that never get called

Tool: Follow-ups In use

The desk sees only the patients to call today. Once a call is noted, that patient comes off the list.

Follow-ups · Northside · Thu 10 Dec 2026Sample data

Today · 5 calls due

4 calls due · 1 done today

  1. Jamie Sample Next appointment not booked · Seen Thu 3 Dec

    The crown is still not booked.

    They bookedCall back on…Do not contact again

    Crown prep booked Thu 17 Dec

  2. Morgan Sample Failed to attend Thu 3 Dec

    The filling is still not booked.

    They bookedCall back on…Do not contact again

  3. Frankie Placeholder Cancelled Thu 3 Dec

    The check-up and clean is still not booked.

    They bookedCall back on…Do not contact again

  4. Harper Sample New patient Thu 3 Dec

    The treatment plan is still not booked.

    They bookedCall back on…Do not contact again

  5. Parker Example Recall due Thu 10 Dec

    No check-up and clean booked.

    They bookedCall back on…Do not contact again

That is everything due today.

Sample data. Today's calls at one clinic.

Large treatment plans presented, then forgotten

Tool: Treatment Plan Coordinator In use

Every large treatment plan has a stage, a next step and an agreed payment breakdown.

Treatment plans · Northside, Riverside and ParkviewSample data

Presented 2

Charlie Example

Crown and bridge · Northside

Presented Tue 1 Dec

Next step: send fund estimate

Harper Sample

Orthodontics · Northside

Presented Thu 3 Dec

Only a clean is booked

This plan is not booked.

Accepted 1

Jamie Sample

Crown and bridge · Northside

Crown prep booked Thu 17 Dec

In progress 1

Jordan Example

Orthodontics · Northside

Deposit paid

Adjustment today, 11:00am

Finished 1

Frankie Placeholder

Orthodontics · Parkview

Finished Wed 2 Dec

Sample data. The treatment plan board.

Financial agreement

Financial agreement · Jamie Sample · NorthsideSample data

Financial agreement

Issued by
Northside Sample Pty Ltd
Treatment plan, crown and bridge
$4,600.00
Health fund estimate
$800.00
Gap
$3,800.00
Deposit, Thu 17 Dec 2026
$500.00
6 monthly payments from Mon 18 Jan 2027
$550.00 each

The deposit and six payments add up to the $3,800.00 gap. The clinic can reword any of it.

Sample data. A financial agreement.

Not knowing which clinic has empty chair time

Tool: BeeProfitable In use

Production, appointments and empty chair time for each clinic, updated every night.

Practice numbers · Northside, Riverside and Parkview · Nov 2026Sample data

Production $412,000

Appointments 2,060

Failed to attend 98

New patients 128

Visits that were check-ups 41%

Empty chair time

Northside 8%

Riverside 28%

Parkview 7%

Sample data. One month across three clinics.

Rosters scattered across chats while chairs sit open

Tool: Master roster In use

Every clinic's week on one page, one row per chair.

Master roster · Mon 7 to Fri 11 Dec 2026Sample data

Swipe for the week

ChairMon 7 DecTue 8 DecWed 9 DecThu 10 DecFri 11 Dec
Northside
Chair 1Dr Rowan Sample Taylor ExampleDr Rowan Sample Taylor ExampleDr Ari Sample Taylor ExampleDr Rowan Sample Taylor ExampleDr Rowan Sample Taylor Example
Chair 2Dr Lee Example Kai ExampleDr Lee Example Kai ExampleDr Lee Example Kai Example
Chair 3OHT Sam Placeholder Avery SampleOHT Sam Placeholder Avery Sample
Riverside
Chair 1Dr Ari Sample Quinn ExampleDr Ari Sample Quinn ExampleDr Ari Sample Quinn ExampleDr Ari Sample Quinn Example
Chair 2Dr Lee Example Kai ExampleOpen chair

Dr Rowan Sample is away on Wednesday, so Dr Ari Sample works in chair 1 that day.

Sample data. One week, two clinics.

Paper stocktakes and duplicate supplier orders

Tool: Stock and ordering In use

Staff count stock on a phone. The app works out what to order and keeps track of what is already on the way.

Stock and ordering · NorthsideSample data

Count · Northside · Surgery 1

Nitrile gloves, medium · Box of 100

Example Dental Supplies

Keep at least
12
On hand
6
Still to arrive
4
To order
2

12 − 6 − 4 = 2

Mark as sent

2 boxes sent Thu 10 Dec. Another 4 on the way since Mon 7 Dec.

Sample data. A stocktake on a phone.

Bills mixed across clinics in one accounting file

Tool: Expenses In use

Profit and loss for each clinic. Click a supplier to see every bill behind its total.

Profit and loss · Northside, Riverside and Parkview added together · Nov 2026Sample data
LineAmount% of income
Fee income$410,000100.0%
Wages and salaries$123,00030.0%
Laboratory fees$27,8806.8%
Dental supplies$26,2406.4%
Example Dental Supplies$2,400.00
DateClinicNetGSTGrossEntered as
2 NovRiverside$600.00$60.00$660.00Supplier bill
9 NovParkview$420.00$42.00$462.00Supplier bill
16 NovRiverside$780.00$78.00$858.00Bank payment
23 NovNorthside$600.00$60.00$660.00Supplier bill
4 entries$2,400.00$240.00$2,640.00

Same total as the line above. Download .xlsx
Rent$18,4504.5%
Sample data. One month of the ledger.

Shared staff wages billed to a single clinic

Tool: Payroll by clinic In use

Staff working across several clinics split by their time-clock hours, showing the true cost of each site.

Payroll by clinic · Taylor Example · Dental assistantSample data

Fortnight to Sun 6 Dec 2026 · 80 hours

Northside 50hRiverside 30h

Cost to the practice $3,472 → Northside $2,170 · Riverside $1,302

Net
$2,430
Gross
$3,100
Cost to the practice
$3,472

Every hour is assigned to a clinic.

Sample data. One person's fortnight, split by clinic.

Every night, the tools check each report.

At 9pm the tools read the day's reports from your practice software. They change nothing in it.

If a report did not update, the screens keep the previous night's figures and Dental BEE gets an email.

Dental BEE gets an email only when a report does not update.

Nightly check · Wed 9 Dec 2026Sample data
  1. Northside · Appointments Checked
  2. Northside · Receipts Checked
  3. Northside · Treatment plans Checked
  4. Riverside · Appointments Checked
  5. Riverside · Receipts Checked
  6. Riverside · Treatment plans Checked
  7. Parkview · Appointments Checked
  8. Parkview · Treatment plans Checked

Not updated tonight

Parkview · Receipts Not updated

Its screens keep last night's figures, with a note saying so.

Sample data. Last night's reports from three clinics, checked one by one.
  1. 9:00pm Reports read
  2. 9:30pm Reports checked
  3. 10:00pm Email if needed
  4. 7:00am Morning huddle

When someone leaves, the way things are done stays.

  • Morning huddle

    One page for each clinic, ready before the first patient.

    Last night's data

  • Follow-ups

    The patients to call today, and no one else.

    Last night's data

  • Treatment Plan Coordinator

    Follows each large treatment plan until it is finished.

    Last night's data

  • Master roster

    Every clinic's week on one page.

    Your time clock, every hour

  • BeeProfitable

    Production and chair time for each clinic and provider.

    Last night's data

  • SOP assistant

    In use

    Answers staff questions from your written procedures.

    Your written procedures

  • Expenses

    Profit and loss for each clinic, down to each bill.

    Your accounting file

  • Payroll by clinic

    What each person was paid, and where they earned it.

    Pay runs and the time clock

  • Stock and ordering

    Count stock and send orders from a phone.

    Counts from a phone

  • Supplier invoices

    In testing

    Checks each supplier statement against the invoices received.

    Your accounts inbox

  • Nightly check

    Emails Dental BEE when a report fails, and says which one.

    Every nightly report

  • Reports

    Answers to one-off questions, dated and kept.

    Written for one question

How the tools fit together. Each cell names where its data comes from.

Staff ask how a job is done. It answers from your written procedures and names the section it used. If the procedures do not cover the question, it says so.

SOP assistant · Northside · Thu 10 Dec 2026Sample data

A patient cancelled a crown after the lab order went in. What now?

Hold the lab order, then rebook.

  1. Ring the lab before 9am and put the order on hold.
  2. Note the reason on the treatment plan.
  3. Offer a new date and add the patient to Follow-ups.

From: Front desk procedures, section 4.3

Show the procedure

4.3 Crown cancelled after the lab order

  1. Ring the lab before 9am and put the order on hold.
  2. Note the reason on the treatment plan.
  3. Offer a new date and add the patient to Follow-ups.

Last updated Mon 7 Dec 2026

Not covered

Can a patient pay the deposit by phone?

Your procedures do not cover this.

Sample data. A question to the SOP assistant on Thu 10 Dec 2026.

By 7am, every screen is ready.

An operations layer built inside multi-clinic dental practices.

Operations add-on

Dental BEE

Management and daily reporting

Dental BEE plugs into your practice software to run the daily follow-up lists, clinic reporting and nightly checks across every site.

Proven on the floor

At the front desk

Every workflow a front desk uses is tested first in daily clinic work. If it slows the desk down, it is not finished.

Morning huddle · NorthsideSample data

Calls due today · 5

Jamie Sample · Crown planned Thu 3 Dec, nothing booked

4 more in Follow-ups

Lab work not back yet · 1

Robin Placeholder · Splint fit · Dr Lee Example

Sample data. A morning sheet, marked up at the desk.

How we work.

  1. 1

    A 20-minute call.

    Tell us where the admin bottlenecks sit across your clinics. Bring your practice manager or co-owner.

  2. 2

    A visit to your clinics.

    We see how each front desk and manager runs the day.

  3. 3

    A fixed, written quote.

    What each phase delivers and its fixed fee, agreed before work starts.

  4. 4

    Built one desk at a time.

    The first phase fixes one daily bottleneck, such as the morning sheet and the call list.

  5. 5

    You pay phase by phase.

    You see the first workflow running smoothly at the desk before deciding on the next phase.

Questions owners and managers ask.

Does it work with our practice software?

It reads the standard reports your practice software already produces, such as appointment books, recall lists, treatment plan reports and receipts, alongside your accounting profit and loss statements and time-clock hours. It changes nothing in your existing software. On the call, we check whether the tools can read yours.

What does it cost?

Each phase has a fixed fee, in a written quote, before any work starts. The fee depends on how many desks and clinics the phase covers. The first phase covers one desk, such as the morning sheet and the call list.

Where does our data go?

The tools only read your reports. Your data is used for your practice's work and nothing else, and no other practice sees it. Everything your staff type into the tools is backed up every day.

Start with one desk. Then the next.

Every night the tools check each report. By 7am, each front desk has the page it needs.

Get in touch

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